Description
About Us
Showplace is a non-profit registered charity and multi-use historic space where artists thrive, and communities unite through diverse programming and support for local talent. By providing experiences that enrich lives, we strive to ignite a passion for the arts and enhance Peterborough’s cultural landscape.
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Position Overview
We are seeking a dedicated and organized Administrative Assistant to join our team. The ideal candidate will play a vital role in ensuring the smooth operation of our performance venue. This position involves a variety of administrative tasks, including box office sales, volunteer recognition and general support for the Executive Director and Audience Services Manager. The ideal candidate is self-motivated, comfortable working independently and a collaborative team member. Hours are variable and will average 20 hours per week.
Duties
- Financial
- Collate settlements and invoices for approval
- Collate banking deposit for approval
- Manage petty cash
- Administrative
- Provide administrative support for the Executive Director and the Audience Services Manager
- Ensure electronic and hard copy performance files are complete and consistent
- Update brochures
- Manage deliveries and lost and found
- Box Office
- Train on all Box Office systems and processes
- Sell show tickets
- Cover for Audience Services Manager when necessary
- Through TixHub generate Show reports for the Executive Director
- Volunteers
- Oversee Front of House communications and coordination
- Oversee volunteer recognition program
- Support Audience Services Manager with volunteer training
- Board of Directors
- Provide administrative support to the Board Chair
- Assist with the preparation and distribution of Board meeting agendas and booking of board meetings
- Provide administrative support for Board sub-committees
- Routine correspondence relating to donations and issuance of tax receipts
- Corporate record keeping of foundational documents, approved policies
- Board meeting records; and submissions to other levels of government
Job Details
Location:
Peterborough
Pay and Benefits
Hourly rate range:
$25.00 — $25.00 per hour
Benefits:
Benefits
- Competitive Compensation:Â hourly rate commensurate with experience.
- Flexible Work Environment:Â On site work with remote work opportunities when suitable.
- Professional Growth:Â Opportunities for professional development and mentorship.
Qualifications and Experience
Required Qualifications and Experience:
Qualifications
- Minimum of a High School Diploma
- One year of related experience in a comparable position
- Excellent organizational skills
- Strong computer skills (Word, Excel, Outlook, Publisher)
- General knowledge of accounting principles
- Effective communication skills (verbal & written)
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