Position ID: J0624-0813
Job Title: Administrative Assistant
Job Type: Full-time
City, Province, Country: Delta, British Columbia, Canada
Job Category: Administration / Clerical
Open Positions: 1
Posting Date: June 21, 2024
Closing Date: July 31, 2024

CIMCO is looking for a regular full time Administrative Assistant to work in our Vancouver office in British Columbia as our Branch Administrator. This role will appeal to you if you are a highly organized administrative professional who takes pride in the accuracy of your work, attention to detail and ability to meet strict timelines on a consistent basis. This is a “go to” position for administration support respecting all facets of the business. This position supports operations in both our Winnipeg and Saskatoon branches as needed.

Role Responsibilities
  • Reception – answering phones and receiving guests at the front entrance (people person – cordial, polite, helpful, professional)
  • Weekly payroll – review & data processing of mechanic timesheets/expenses on a weekly basis.
  • Accounts Receivable – support customer billing process as well as follow-ups on collections
  • Maintain all employee records and ensure all certifications are current.
  • Service work orders: create; prepare files for billing; accounting clean-up; close-outs.
  • Provide administrative support for all staff.
  • Review and processing of customer & vendor account applications and set up.
  • Order office supplies and schedule office equipment maintenance (e.g. copiers).
  • Maintain and record building keys, coordinate and monitor building maintenance with landlords and office cleaning services.
  • Daily filing & other duties as requested.
Required Professional Knowledge, Skills & Qualifications
  • Efficient & accurate data entry skills
  • Knowledge of SAP or other ERP systems
  • Detail oriented
  • Highly organized with strong attention to strict payroll deadlines.
  • Ability to work both independently and within a team setting
  • Flexibility to navigate changing business demands.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

Company Profile

CIMCO specializes in the engineering, design, manufacture, installation and service of complex thermal building solutions for industrial, process cooling and recreational refrigeration and mechanical systems. For more than 100 years, CIMCO’s leadership and unparalleled research, development and manufacturing programs has put us at the forefront of industry advancements and technological breakthroughs. Our professional engineers, technicians and designers apply innovative state-of-the-art equipment and refrigerants to develop systems that meet even the most complex thermal challenges.

We offer our employees excellent compensation, medical and dental benefit programs, retirement savings options, career development opportunities, mentoring and continuing education.

CIMCO is committed to creating an inclusive environment where people from all backgrounds can thrive. Together, we embrace diversity of thought, experience, and perspective, as we combine our unique skills and capabilities to drive successful outcomes for all stakeholders. As an equal opportunity employer, CIMCO provides accessibility accommodations during the recruitment process. Should require any accommodation, please let us know, and we will work with you to meet your needs.

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