We are seeking a detail-oriented and highly organized individual to join our vibrant media company as an Administrative Coordinator for the summer. This position offers a unique opportunity to gain valuable experience in a fast-paced media environment. As an Administrative Coordinator, you will play a crucial role in supporting our team by ensuring the smooth day-to-day operations of the office and providing administrative assistance to various departments. This is a temporary summer position that will provide exposure to the media industry and an opportunity to develop essential administrative skills.

Responsibilities:

General Office Support:

• Assist in managing company communications, answering emails and coordinating conference calls.
• Maintain office supplies inventory and place orders as needed.
• Ensure the office is clean, organized, and conducive to a productive work environment.

Administrative Assistance:

• Provide administrative support to various departments, including scheduling meetings, coordinating calendars, and managing travel arrangements.
• Assist in preparing documents, presentations, and reports using Microsoft Office Suite or other relevant software.
• Help maintain electronic and physical filing systems, ensuring accurate and timely retrieval of information.

Communication and Coordination:

• Act as a liaison between different teams and departments, ensuring effective communication and information flow.
• Assist in coordinating internal and external meetings, conferences, and events.
• Help distribute internal communications, including memos, announcements, and other company-wide updates.

Data Entry and Record Keeping:

• Accurately enter data into relevant databases or systems, ensuring data integrity and confidentiality.
• Assist in maintaining records, files, and documentation, both electronically and in hard copy.
• Support data analysis and reporting efforts by gathering and organizing information as needed.

Special Projects:

• Collaborate with team members on various special projects as assigned, providing administrative support and contributing to project success.
• Assist marketing manager with creating content for social media, pitch decks and funding applications.

Qualifications:

• Currently enrolled in a college or university program (preferably in a related field such as business administration, communications, or media studies).
• Strong organizational skills with the ability to prioritize tasks and manage time effectively.
• Excellent verbal and written communication skills.
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable learning new software tools.
• Attention to detail and a commitment to maintaining accuracy.
• Ability to work independently as well as in a team-oriented environment.
• Professional and positive attitude with a willingness to take on new challenges.
• Prior experience in an administrative or office support role is a plus.

Duration and Compensation:

This is a temporary summer position for approximately 8 weeks.

Compensation will be commensurate with experience and will be discussed during the interview process.

Note: The job description is intended to provide a general overview of the position and may not
encompass all tasks or responsibilities that may arise during the employment period.

To Apply:
Please submit your resume and a cover letter outlining your interest in the position and relevant qualifications to [email protected] by June 15th, 2023, in order to be considered for this position. We appreciate all applications, but only those selected for an interview will be contacted.