Tracking Code: req1588
Faculty/Department: Office of VP, Research and Innovation
Number of Positions: 1
Appointment Type: Full-Time Continuing
Hours of Work: 35 hours per week
Salary Range: Level 8 – Starting Salary, Step 1 $69,288
Posting Date: June 5, 2025
Closing Date: July 2, 2025 (7:00 pm EST)

Job Summary:

Responsibilities/accountabilities: 

1. Operational and Program Coordination

• Facilitate the growth of BEI initiatives by coordinating with BEI staff and contractors, other Ontario Tech staff, faculty members and industry partners
• Provide support to the BEI director and ensure the deliverables of BEI team and involved individuals are met on time and all requirements are completed
• Plan, coordinate and execute administrative aspects of BEI including budgets and program reports, working with the director to grow BEI, strategically and effectively
• Maintain BEI’s physical space, equipment and tools
• Supervise student interns and support special project delivery as assigned

2. Communications, Outreach, and Stakeholder Engagement

• Develop and manage BEI communications including websites, newsletters, social media, and digital outreach tools
• Liaise with internal departments including Communications and Marketing, Advancement, and others as required to ensure project success
• Represent BEI at internal and external meetings, workshops, and events
• Build and maintain direct relationships with stakeholders and partner organizations to support knowledge exchange and execution of projects
• Support the development of materials for public speaking, engagements, and meetings (e.g., presentations, briefing notes)
• Support the development and production of key reports

3. Strategic Support and Project Development

• Assist in the preparation of grant and funding applications and related documentation
• Track and contribute to BEI initiatives and deliverables across its three program areas
• Maintain stakeholder, participant, and project databases to support program tracking and evaluation
• Provide technical support for virtual meetings, events, and digital platforms
• Coordinate with the Director to ensure alignment with BEI’s strategic growth and mandate

Required Skills:

• Excellent organizational and time management skills
  
• Strong written and verbal communication skills
  
• Project coordination and multi-tasking abilities
  
• Digital content creation and social media management
  
• Meeting planning and documentation (e.g., agendas, minutes)
  
• Budget tracking and administrative reporting
  
• Grant and proposal writing support
  
• Technical proficiency with virtual meeting tools and AV equipment
  
• Relationship-building and stakeholder engagement
  
• Ability to work independently and collaboratively in a team setting

Required Education: 

• Minimum four year Bachelor’s degree in business, communications, marketing, public relations, or public policy
  
• A combination of education and experience may be considered

* Verification of Academic credentials may be required

Required Experience: 

1–3 years of experience in at least three of the following:

• project coordination and administrative support experience in a professional setting
• communications and outreach, including digital content and reports
• experience in stakeholder engagement and relationship management
• the energy, research, or post-secondary sector

 Knowledge:

•  Familiarity with university environments, governance, and administrative systems
• Awareness of clean energy research, innovation ecosystems, and sustainability principles
• Knowledge of communications strategies for public engagement and outreach
• Basic understanding of funding mechanisms, research programs, and proposal development
• Insight into Indigenous and community-based energy initiatives
• Understanding of digital platforms (e.g., website, newsletter tools, social media analytics)
• Understanding of the Canadian energy sector, including net-zero goals and stakeholder dynamic
• Awareness of the UN Sustainable Development Goals and their relation to clean energy transitions

Mental:

• Concentration is necessary in the preparation of written and/or electronic materials

Physical:

• Sitting, standing, regular movement with choice

How to Apply:

Interested candidates should submit in electronic format a covering letter and their resume. Applications will be accepted until July 2, 2025 or until a suitable candidate is found. We appreciate all applications received; however, only those candidates selected for an interview will be contacted.

This position falls within the bargaining unit represented by the Ontario Public Service Employees Union (OPSEU) and will be subject to the terms and conditions of the collective agreement between the university and the OPSEU. To the extent that policies are not included in the collective agreement, employment will also be governed by the university’s policies which may also be found on our website https://ontariotechu.ca and which may be amended from time-to-time.

Ontario Tech University is actively committed to equity, diversity, inclusion, indigenization and decolonization (EDIID), and welcomes applications from all qualified candidates, while especially encouraging applications from First Nations, Metis, Inuit peoples, Indigenous peoples of North America, racialized persons, persons with disabilities, and those who identify as women and/or 2SLGBTQ+. All qualified candidates are encouraged to apply; however, Canadian citizens, permanent residents, Indigenous Peoples in Canada, and those eligible to work in Canada, will be given priority.

Ontario Tech University respects people’s different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.

If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university’s Accessibility Policy

The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.

Job Location: Oshawa, Ontario, Canada

Expected Start Date: 6/30/2025